Page Para/Sentence Recommended Amendment
A-1/7 Page to be updated with current signature blocks and signed by current incumbents

– remove underlining from “recommended” and “approved”
A-3/7 Para 6b(2)(5) Remove these para’s, IAW updated eligibility criteria
A-3/7 Para 6c(1) Update to include “who has a business or professional relationship with

DND/CAF/RCN” before “may be invited”

A-4/7 Para 10 Remove “The Executive, in consultation with the membership, will set the fees”
(this is covered in Para 5a on Page A-2/7) and additional remarks for fees noted in
Annex B under “Membership Fees”

B-5/6 Para 8 and 9 Recommend remove “The Association fees are as follows:” and replace with “The
Association fees will be voted on annually at the AGM and maintained on the
CFBEGA website”
Also, remove all subpara’s and Para 9 in its entirety

B-6/6 Para 13 and 14 Add space between these para’s
A-7/7 New (after para
22)

TOURNAMENT / EVENT CANCELLATION AND REFUND POLICY
Extensive planning and liaison with golf courses is required to ensure the
Association is situated to execute four regular season tournaments and an annual
road trip. The Association is required to commit to these events approx. 2 weeks in
advance and pay deposits (non-refundable) ahead of the events. There is a
requirement for members to register and pay in advance of these events.
Understanding that life events happen, a robust refund policy is in place to ensure
fairness to our members without causing financial risk to the Association. Last
minute cancellations and/or reduction in player numbers comes at a cost to the
Association.
The Associations cancellation and refund policy is as follows:
1. Members are expected to commit to the events during registration.
2. Members cancelling with 2 weeks notice (prior to the Association’s
committal date) should be granted a full refund.
3. Members cancelling within 2 weeks of the event start date will be subject
to a refund review board consisting of the following members of the
Executive (Tournament and Assistant Tournament Director / Treasurer /
President or Vice-President). Reasons provided by the member will be
taken into consideration during the review board, however improper
planning (time off from work, graduations, weddings, etc.) will not be
considered factors as these type of events are normally planned long in
advance.
Replacement Players – during registration, a list is collected known as the “spares
list”. If a member cancels, the Executive (Tournament or Assistant Tournament
Director, will contact the first player on the spares list to offer the spot, this is not
to be done by the members and ensures fairness during the registration process.
Reimbursements – depending on the timeline and reasons, members can expect
anywhere from a full reimbursement or a pro-rated amount, pending any costs
borne by the Association due to late cancellations and ability to backfill the
position (this amount will be decided through the refund review board).

IMPORTANT AGM Information 

Date: Tuesday 26 November 2024

Time:1700-1900 hrs

Location: C&POs Mess

Pizza will be served.

Agenda:

1. Constitution and By-Law Amendments List (MS Word Doc attached).
2. Agenda for AGM as follows:
   1. Call to Order
   2. Welcome / Sign in / Opening Remarks
   3. Review of 2023 AGM minutes
   4. President’s remarks
   5. Executive Introductions
   6. Executive reports
   7. New Business

                                                              i.      Election and/or ratification of Executive Members

                                                             ii.      Constitution and By-Law Amendments

                                                           iii.      Olympic View contract voting

                                                           iv.      Arbutus Ridge contract voting

                                                             v.      Budget FY

                                                           vi.      Registration Process and Forms

3. Executive Positions coming vacant (President / Regular Membership Director / Member at Large).

Our executive team has been hard at work planning events for the 2024 season. 

Season Opener Tournament - 6 may 2024, Arbutus Ridge. Registration opens 8 April 2024.

Road Trip - 9-12 June 2024, Kamloops - Tobiano, Talking Rock and Rivershore. Registration opens 29 April 2024.

666 Tournament - 19 July 2024, Olympic View. Registration opens 14 June 2024.

Club Championship - 13-14 September 2024. Olympic View/Arbutus Ridge. Registration opens 9 August 2024.

Fall Fiasco Tournament - 4 October 2024, Highland Pacific, Registration opens 3 September 2024. 

Further details including costs will be posted prior to registration. 

Registration for 24/25 is open as of March 7th for Regular & Ordinary Members.

Associate Member Registration will start on March 21st.

Associate Members registration will not be processed until their sponsor has paid and is a member in good standing.

Any registrations before these dates will be deleted so do not register ahead of your designated date.